SZV-experience: sample filling in 2021, deadlines and procedure for submission

SZV-STAZH - what kind of reporting is this?

The SZV-STAZH report should be considered as a form that each business entity with employees must send to the Pension Fund of Russia in order to provide the fund with data on seniority. It replaced the previously used RSV-1 report, but only with regard to information about persons working in the organization, as well as those involved under contract agreements.

At first glance, this form resembles another new report for the Pension Fund - SZV-M. It was also introduced not long ago to transfer information about pensioners who are still performing work duties to the Pension Fund.

However, upon closer examination, it becomes clear that SZV-STAZH is a more extensive source of data than SZV-M. It contains not only personal information about the employee and his SNILS number, but also the dates of the beginning and end of work in the business entity.

This report also shows periods during which the employee’s job was retained, but during this time he did not actually work. Such periods include sick periods, unpaid leaves, periods of childcare, etc.

The law established the obligation of a business entity to issue a copy of this report to an employee upon dismissal of the latter.
In such a situation, the form must be filled out for him alone, printed and submitted along with other mandatory documents on the final day of work. Attention: when submitting a report, an attachment to it is the EDV-1 form, which includes data on contributions accrued and sent to the Federal Tax Service for a given period.
The need to provide such data arises from the fact that reports on contributions in total terms during the year are provided only to the tax authority. If an employee of an organization retires, the business entity must fill out and submit to the fund the SZV-STAZH form for the correct calculation of pension payments.

Penalties for the SZV-Experience form in 2021

In 2021, an organization or individual entrepreneur may be subject to a fine of 500 rubles for each insured employee on the following grounds:

1. The report was not submitted on time.

2. The information in the document is not reflected for all employees.

3. SZV-Stazh contains incorrect data.

In order to avoid a fine being imposed, it is recommended to clarify the information in the report within five days after receiving the protocol from the Russian Pension Fund. This is mentioned in Article 17 No. 27-FZ dated April 1, 1996.

In accordance with Part 4 of Article 17 No. 27-FZ of April 1, 1996, a fine of 1,000 rubles will be imposed on policyholders who passed the SZV-Experience on paper and not in electronic format (if the number of employees is 25 or more people).

In addition to the above fines, additional funds can also be recovered from officials of the enterprise:

• accountant;
• leader.

In this case, based on Article 15.33 of the Code of Administrative Offenses of the Russian Federation, the fine will range from 300 to 500 rubles.

In conclusion, we will add that together with SZV-STAZH you need to submit the EDV-1 form. Before submitting the SZV-STAZH report, check it with the data of the monthly reports of SZV-M and quarterly DAM.

Errors when filling out SZV-STAZH

The Pension Fund of Russia checks all SZV-STAZH reports to identify errors in them. Errors are also distributed by codes from 10 to 50. If the errors made in the SZV-STAZH form are coded as numbers 10 and 20, then the fund will accept such a report. A report with codes 30 and 40 will also be accepted, but will need to be adjusted. With code 50, the report will not be accepted; it will need to be generated and sent again.

For the pension fund, it is important whether, after receiving SZV-STAZH, it is possible to take into account the information on the individual personal accounts of the insured persons. That's why there are error codes, divided into minor and important errors. To correct errors, there are several additional forms of SZV-STAZH:

• SZV-STAZH with the “Additional” type;
• SZV-KORR with the information type “Corrective”;
• SZV-STAZH “O.

Changes to SZV-STAZH 2019-2020 compared to the 2018 form

There were no significant changes in the new form, only some rules for filling out the form have changed:

1. If in column 11 of the report the code “CHILDREN” is indicated, which means parental leave for a child under three years of age granted to grandparents, guardians or relatives other than parents, then column 8 (code for territorial conditions) does not need to be filled out.

2. When an employee is dismissed on December 31, in column 14 (information about the dismissal of the insured person), starting from 2021, it is necessary to enter the date of dismissal, and not “X”, as indicated in the report for 2021.

There is no information yet about changing the SZV-STAZH form in 2021. If legislators update the form, we will update this page accordingly in a timely manner.

The article was updated in accordance with current legislation 10.10.2019

Who must submit the SZV-STAZH form?

The law directly states which business entities are required to submit the specified form.

This list includes:

• Companies and institutions of any form of ownership that have formalized labor agreements with employees and contract agreements. They may also have branches and representative offices that are registered in the prescribed manner;
• Individuals who operate in the individual entrepreneur format, as well as lawyers, notaries and similar persons who engage personnel under contracts.

Attention: it follows that the main criterion is the hiring of workers, to whom remuneration is calculated and insurance premiums are paid. If there are any, then the business entity submits the form unconditionally.

Help SZV-experience

SZV-experience is a new form of recording the time a person is in an employment relationship with an employer, during which insurance premiums were paid for him (in other words, insurance experience). This is a new name for seniority accounting, which was introduced in connection with fundamental changes in labor legislation. Now, for calculating pensions, only the periods and amounts of money transferred to the Pension Fund by the employer are taken into account.

In Soviet times, continuity of work experience was important for calculating pensions. The formulation known to every older worker is no longer valid. Roughly continuous work experience is considered to be work in one institution or organization. Constant changes in labor legislation have made the insurance period the main indicator influencing the size of the pension. And continuous experience has moved to last place in terms of importance.

The SZV-experience form is required for the Pension Fund. It is evidence that the employer transferred insurance premiums. A report on this is submitted annually no later than March 1 of the year following the reporting year. Information is also submitted upon liquidation of an organization or termination of activities by an individual entrepreneur.

The rules for calculating length of service for pensions have changed several times in recent years.

In addition, the certificate is issued upon dismissal of an employee, upon termination of a civil contract with an individual, and upon retirement. There are no strict legal requirements in this regard, but the employer is obliged to provide information that is contained in the SZV-experience form (about the receipt of contributions from the employer to the insured’s pension account, about the insurance period in the billing period).

On the day of dismissal of the insured person or on the day of termination of a civil law contract for which insurance premiums are calculated in accordance with the legislation of the Russian Federation, the policyholder is obliged to transfer to the insured person the information provided for in paragraphs 2 - 2.3 of Article 11 of the Federal Law “On Individual (Personified) ) accounting.."

clause 4 art. 11 of Federal Law No. 27-FZ dated April 1, 1996 “On individual (personalized) registration in the compulsory pension insurance system”

Such a certificate must be issued by organizations and enterprises of all forms of ownership, their separate divisions and individual entrepreneurs. Since the individual entrepreneur pays contributions to the Pension Fund and for himself, he can issue a certificate to himself.

The legislation does not provide for the employer's liability for the fact that such a certificate was not issued. But if he does not report to the Pension Fund, he can be fined in the amount of 500 rubles.

You can view the explanations of the employees of the Pension Fund of the Russian Federation regarding the C3B-experience form here.

Deadlines for passing SZV-STAZH in 2021

It has been established that SZV-STAZH is an annual report. This means that you only need to fill it out and send it to the pension authority once a year. According to the law, this must be completed before March 1 of the reporting year. If the specified date coincides with a weekend or holiday, then the deadline for sending must be moved to the next working day.

In 2021, you must report in the SZV-STAZh format by March 1, 2019 for the past 2021. Since March 1 is Friday, this day cannot be transferred.

The deadlines for submission in 2021 on paper do not differ from submission via the Internet.

However, there are situations in which the report submission dates change:

• If an employee resigns, then it is necessary to draw up and hand over completed reports to him on his final working day;
• If an employee applies for a pension for the first time, then after receiving a request from the fund, the business entity must draw up and submit a report on it within three days.

Due date in 2021

All organizations must take SZV-STARH. There is no such thing as zero SZV-STARH. Even if the company only has a general director, who is the only founder, the SZV-STAZH must be submitted (clause 1.5 of the Completion Procedure).

The deadline is no later than March 1 of the following year. SZV-STAZH for 2019 must be submitted no later than March 2, 2021, since March 1 is a day off (Clause 2, Article 11 of Law No. 27-FZ dated April 1, 1996).

Also, in some cases, the report must be submitted early. For more information about this, read “ All deadlines for passing SZV-STAZH in 2021. ”

Delivery methods

It has been established that the SZV-STAZH form can be transferred to the Pension Fund in several ways:

• You can fill out the report on a computer, print it out and give it to the inspector personally. In this case, you must have two copies of it - the second one must be marked upon receipt of the form. Sometimes, at the time of submission on paper, you need to provide an electronic file on a medium (disk, flash drive, etc.). This method of submitting a report is available only to those business entities whose number of hired personnel does not exceed 25 people.
• You can send the report electronically using the EDI system. To do this, the subject must have an electronic signature and conclude an agreement with a specialized service. This method is mandatory for those employers who have more than 25 employees. Up to this amount, you can submit electronically if you wish.

How to fill out a certificate of SZV-experience

SZV-experience as a necessary form of reporting was approved by the Pension Fund in March 2021 (Appendix 1 to Resolution of the Board of the Pension Fund of the Russian Federation No. 3p). There are three types of such certificate:

1. The “Initial” certificate type must be filled out for employees whose information is being submitted for the first time.
2. The “Additional” certificate type must be completed if an error was found in previously submitted texts.
3. A “Pension Assignment” certificate is issued if an employee retires.

The report to the Pension Fund can be submitted both in paper and electronic form. The table contains information about all insured persons. reporting can be done in Excel, it is the same for all forms.

When dismissing an employee, the certificate is filled out using the “Initial” form. It is issued in paper form, certified by the seal and signature of the manager, and dated the day of dismissal. The certificate must contain only individual information about the person. Including information about other persons will constitute disclosure of personal data, which is unacceptable by law.

The SZV-experience form, issued upon dismissal, contains the details of the recipient of the certificate.

It is advisable to prepare the certificate in two copies. One is given to the employee, the second remains for reporting in the accounting department or human resources department. It is marked with receipt and signed by the employee. Since the fired person is given a whole set of documents, he can sign for them all in one place. In the future, this will help to avoid unfounded claims that some document was not issued.

Russian legislation does not describe the rules for issuing a certificate of SZV-experience upon dismissal. Therefore, general document flow rules can be applied to it.

Table: details of the SZV-experience certificate upon dismissal

Report submission form

The form contains information both about the business entity itself and about its employees, for whom the company accrued and paid contributions.

Attention: together with the SZV-STAZH form, you must also send the EDV-1 inventory.

This document must indicate information about the business entity, as well as the amount of the balance of contributions at the beginning of the period, accrued and paid during the period. Additionally, here you must indicate the number of employees with whom the company has signed employment agreements.

Video: Pension Fund webinar on the SZV-experience form

For employees of budgetary institutions, a significant change in the principles of recording seniority is not obvious. In commercial organizations, accounting for the period for calculating insurance premiums is a very significant value that worries ordinary business workers.

Vitaly Sazonov

Lawyer, author of articles on legal topics. Education: state educational institution of higher professional education "Moscow State Open University".

Sample of filling out SZV-STAZH in 2019

Section No. 1 – Information about the policyholder

At the very top is the registration number assigned to the business entity in the Pension Fund.

Then the TIN and checkpoint codes are indicated. The company’s TIN code includes 10 characters, and the two cells that turn out to be empty after filling will need to be crossed out. The entrepreneur, in turn, has a TIN code that includes 12 characters, but is not assigned a checkpoint code.

Next, you need to write down the short name of the company or full name in the report. entrepreneur. This information must be taken from the registration documents.

The “Information type” column can take the following values:

Section No. 2 - Reporting period

In this section you must enter the number of the year for which the report is being sent.

Section No. 3 – Information about the period of work of the insured persons

This section looks like a table where you need to enter information about all employees with whom employment contracts or contract contracts were concluded during the reporting year.

In the columns “Last name”, “First name” and “Patronymic” the specified personal information for each employee is entered.

In the next column of SNILS, you must indicate the number assigned to each employee in the Pension Fund of Russia.

The column “Operation period” is divided into two parts. On the left you need to write down the date from which the employee began performing work duties in the company. The day on which he quit is recorded on the right. If an employee has worked for the organization for the entire year, then the beginning and end days of the calendar year are recorded in these columns.

A situation may arise in which one employee will have several periods of work at once. This can happen if, for example, he quit and then returned to this institution again in the same year.

In this case, both periods are entered, placing the lines one below the other. The personal data of such an employee (full name and SNILS number) must be entered only once, in the first line. In the remaining rows these columns are left empty.

In a situation where an employee retires and a report is drawn up due to this event, then in the last column it is necessary to indicate the day of the expected start of the rest.

If a citizen performed work in accordance with the concluded GPC agreement, then the dates of its validity period must be entered in the columns.

In the “Territorial conditions” column, it is necessary to indicate a code that determines the employee’s performance of duties in special environmental conditions.

Example codes:

A complete list of codes is provided in the instructions for filling out the form.

A code is entered in the “Special conditions” column when the employee performed work in conditions with harmful factors. Such work gives the right to retire at an early age. However, when indicating this period, there is a peculiarity - if there was such work, but all the necessary documents were not completed for confirmation, then this benefit cannot be used.

Example codes:

A complete list of codes is also provided in the instructions for filling out the form.

Column 10 should contain a code indicating length of service. In this case, column 11 contains the duration of this period in months and days.

A complete list of possible codes is in the instructions for the form.

The column “Information about the dismissal of the insured person” should include a checkbox only if the day of dismissal of the employee is December 31.

Section No. 4 – Information on accrued (paid) insurance contributions for compulsory pension insurance

Information is entered into this section only if the employee for whom the report is being prepared retires. There are two columns here in the form of questions that need to be answered by checking the boxes.

Section No. 5 – Information on paid pension contributions in accordance with pension agreements for early non-state pension provision

This section should also only be completed when the employee is about to retire. In the section it is necessary to note the periods for which contributions were calculated, and also indicate whether they were paid.

SZV-STAZH form: how to fill out

The form of the annual report on the experience is called “Information on the insurance experience of insured persons.”
This form is Appendix No. 1 to the Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. You can download the report form for the SZV-STAZH form in Excel format in the “Documents” section. Next, we will consider the composition of this form and provide examples of filling out its main sections.

Section 1 “Information about the policyholder”

In this section, indicate the registration number in the Pension Fund, TIN and KPP of the organization or individual entrepreneur, as well as a short name.

Please note that clause 2.1.4 <Procedure for filling out>, approved. Resolution of the Board of the Pension Fund of the Russian Federation No. 3p dated January 11, 2017, stipulates that in the “Name (short)” field, the short name of the organization (legal entity) must be indicated. But what should individual entrepreneurs do? Is it necessary to enter the “Last Name, First Name and Patronymic” of the businessman in this field? The Filling Procedure says nothing about this. However, the format required for submitting the SZV-STAZH report stipulates that this field should not be left blank. Therefore, apparently, individual entrepreneurs should indicate their last name, first name and patronymic in this field. Perhaps some official explanations from the Pension Fund of Russia will soon appear on this matter.

Also in this section of the SZV-STAZH form, you need to mark with an “X” the type of information being submitted:

• “initial” - when information is submitted for the first time;
• “supplementary” - if the original data contained errors that did not allow the data to be distributed among the personal accounts of the insured persons;
• “appointment of pension” - if the insured person, in order to assign an insurance pension, needs to take into account the data of the reporting period (year), for which the SZV-STAZH form has not yet been submitted.

Thus, in general, the section “Information about the policyholder” of the initial SZV-STAZH report, which must be submitted for 2021, may look like this:
Section 2 “Reporting period”

In this section you need to show the year for which reporting information is presented. Accordingly, when submitting the annual report for the first time in 2021, this field requires Fr.

If, for example, in 2021 an employee contacts you and informs you that he is retiring, then in the “Reporting period” field also show “2017”, since it is the data from the beginning of this year that the fund requires to assign and calculate the insurance pension.

Section 3. “Information about periods of work of insured persons”

In this section, indicate, in particular, the full name of each insured person, SNILS, periods of work under an employment or civil law contract, and also note the codes relating to periods of work.

General filling rules

When filling out the report, adhere to certain rules, which are enshrined in the “Procedure for filling out the SZV-STAZH form,” approved. By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. For example:

• Please indicate your full name in the nominative case;
• indicate the data in columns 6 and 7 “Operation period” within the reporting period. That is, if you submit a report for 2021, then the dates must only be within 2021 (from 01/01/2017 to 12/31/2017);
• for forms with the “Pension assignment” type, fill out the “Period of work” column on the date of expected retirement. The employee must indicate this date in the application when contacting the employer.

Special codes
The periods of work of insured persons in the SZV-STAZH form will need to be accompanied by various explanatory codes. Let us recall that a similar approach was used earlier when filling out section 6 of the calculation of insurance premiums in the RSV-1 form. However, the form of this calculation will no longer apply from 2017.

Here are a few examples of the “experience” coding of section 11 of the new personalized report SZV-STAZH:

Fill in the codes for territorial and special working conditions in columns 8 and 9 of section 3 of the SZV-STAZH form based on the Parameter Classifier used when filling out information for maintaining individual (personalized) records. Such a Classifier is issued in the form of an appendix to the “Procedure for filling out the SZV-STAZH form”, approved. By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. Next you can:

• ;

Sections 4 and 5. Information on accrued (paid) insurance contributions
Section 4 “Information on accrued (paid) insurance contributions for compulsory pension insurance” and section 5 “Information on paid pension contributions in accordance with pension agreements for early non-state pension provision” are filled out only in the form with the type “Pension assignment”. In the “original” form of the experience report, leave the columns of these sections blank.

As for filling out, in section 4, mark with an “X” whether insurance pension contributions have been accrued and paid for the periods of work noted in section 3 of the form.
In section 5, an “X” also needs to answer questions about whether pension contributions have been paid in accordance with pension agreements for early non-state pension provision (if such agreements have been concluded). If yes, then you need to indicate the period of such payment. Zero report: is it necessary to submit?
Even if there are no employees, it is simply impossible to pass the “zero” SZV-STAGE. The thing is. that the format of the SZV-STAZH report, approved by Resolution of the Board of the Pension Fund of the Russian Federation dated January 11, 2017 No. 3p, provides for at least one completed line in the list of insured persons. It is impossible to submit a report without a single entry in section 3 “Information about the periods of work of the insured person.” Therefore, be sure to fill out information for at least the only founder who receives a salary and acts as the head of the company.

Inventory EDV-1

Along with completing the SZV-STAZH report, the responsible person must also fill out and submit an inventory in the EDV-1 form. It summarizes all the data that was included in the report.

The inventory can be compiled in one of three acceptable formats: “Initial”, “Correcting”, as well as “Cancelling”. The format is selected by marking o in the appropriate window.

Section 1 provides information about the organization. Filling out this information is carried out by analogy with section 1 of the SZV-STAZH form.

In section 2, the “Reporting period” column should always include “0”. The “Year” column records the number of the year for which the report and inventory were prepared.

Section 3 records the total number of employees included in the report.

Section 4 is completed only when the reports contain data in the SZV-ISH and SZV-KORR formats and marked “Special”. The data reflected here must be presented for the entire reporting period.

Section 5 contains information if the report contains data in the SZV-STAZH or SZV-ISKH format for employees who are going to retire early due to special climatic conditions or harmful factors.

SZV-STAZH form for 2021

The current report form was approved by Pension Fund Resolution No. 507p dated December 6, 2018 (Appendix No. 1). The same order in Appendix No. 5 contains the “Procedure for filling out the SZV-STAZH form.” Information about the length of service is submitted together with the accompanying inventory in the EDV-1 form (Appendix No. 2 to Resolution No. 507p). An inventory is attached to each generated package of documents.

Information should be entered into the SZV-STAZH form on the basis of accounting and personnel data.

The work experience information form includes 5 sections, the need to fill them out depends on the type of information, indicated in the upper right corner of the form with an “X”:

• if the form is submitted for the first time for all insured persons, its type is “Initial”;
• when correcting errors in previously submitted information, due to which the Pension Fund of the Russian Federation did not take into account the length of service of insured persons in their personal accounts, or in the absence of some persons in the reporting, the “Additional” type is indicated;
• When the form is submitted for an employee intending to become a pensioner, the “Pension Assignment” type is selected.

All five sections are completed only when a pension is assigned. In the first two cases (for the “initial” and “supplementing” forms), you need to enter information in sections 1, 2 and 3.

Zero reporting on the SZV-STAZH form

The report establishes that it is submitted to the Pension Fund in cases where a business entity has at least one concluded employment agreement. An entrepreneur without employees, as well as a lawyer or notary who works alone, has no obligation to submit this report.

It should be noted that the format of this report implies that the tabular part must contain at least one row of data. Otherwise, it will not be able to pass the entrance control for correct filling.

There is no clear answer for companies regarding the preparation of a zero report. This is due to the fact that this business entity has at least a director named in the Articles of Association.

Therefore, the need to submit a report can be twofold:

• The company does not have a single employment agreement, including with the director. This means there is no need to submit a report. But at the same time, the director must be a hired person from outside, and not the only founder.
• The report must be submitted if an agreement has been concluded with the manager. In addition, this will also have to be done if there is no agreement, but the director is the sole owner. In this case, according to the law, he is considered to be in an employment relationship, regardless of the actual conclusion of the agreement. The report will contain a single line with this person.

Attention: the report will not be considered zero if the organization has employees, but all of them are on vacation without pay. In this situation, they are all entered on the form, indicating the period code.

Who and where should submit the SZV-STAZH form

SZV-STAZH is an annual report that at the end of the year is required to be submitted to the Pension Fund of Russia units.
Based on this reporting, PFR units will receive information about periods of work, as well as insurance premiums accrued and paid for these periods. The following are required to submit information in the form SZV-STAZH to the territorial divisions of the Pension Fund:

• organizations and their separate divisions;
• individual entrepreneurs, lawyers, notaries, private detectives.

The listed persons must report to the Pension Fund of the Russian Federation as part of the SZV-STAZH form for all their employees who perform work under an employment or civil law contract (Article 1, paragraph 1, Article 8, Article 15 of the Federal Law of 01.04.1996 No. 27 -FZ).
It is worth noting that the SZV-STAZH form must be submitted for all individuals who are in an employment relationship with the insured or with whom civil contracts have been concluded. This follows from paragraph 1.5 of the Filling Procedure, approved. By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. We believe it would be advisable to further consider some of the features that policyholders may encounter when deciding whether to submit new personalized reporting in the SZV-STAZH form.

If there were no payments during the reporting period

If an employment or civil law contract was concluded with a “physicist”, but there were no payments for them in the reporting period, then the SZV-STAZH form at the end of the year still needs to be generated and submitted. The fact of the presence (absence) of payments is not decisive in relation to this reporting.

If the founding CEO does not receive payments

The peculiarity of the legal status of the head (director) of the organization is as follows: he is subject to the norms of labor law, as an employee who has entered into labor relations with an employer - a legal entity on the basis of an employment contract (Part 1 of Article 273, Article 274 of the Labor Code of the Russian Federation ). In this regard, we do not rule out that the SZV-STAZH form at the end of the reporting period (that is, the year) will need to be generated for the general director, the sole founder. Moreover, even if an employment contract has not been concluded with him and he does not receive any payments from his own organization. After all, a report on the SZV-STAZH form must be filled out for all persons who are in an employment relationship with the insured (clause 1.5 of the Filling Out Procedure, approved by Resolution of the Pension Fund of the Russian Federation Board of January 11, 2017 No. 3p). However, so far there has been no official clarification on this matter. Therefore, we will not make statements on this matter.

If self-employed citizens are not employers

Individual entrepreneurs, lawyers and notaries who pay pension contributions only “for themselves” do not have to submit information on the SZV-STAZH form for themselves.
After all, they have entered into neither labor nor civil law relations with any insured. They do not have to report on their own experience. Where to submit the report
A new report on work experience is submitted to the territorial bodies of the Pension Fund of Russia. Tax inspectors will not accept it, despite the fact that starting from 2021 they control the accrual and payment of insurance premiums. The length of service of individuals remained “under the supervision” of the Pension Fund and its territorial bodies.

Fines for failure to submit a report or for failure to issue upon dismissal

There are several fines for failure to submit a report, the amount of which depends on the circumstances of the violation:

• The business entity submitted the report in full, but the deadline established by law was not met - 500 rubles for each employee whose information was not sent on time.
• The report was sent on time, but not all the necessary employees were included - 500 rubles for each employee whose information was not included in the report when submitted.
• The report was submitted to the authority on time and all necessary workers were identified in it. However, during the inspection, the supervisory authority found out that false data was entered into the report for some employees - 500 rubles for each person for whom incorrect data was provided.

Another fine is established in the case where a business entity was required to report only electronically, but submitted the report on paper. Its size is set at 1000 rubles.

Important: since by law the employer is obliged to hand over SZV-STAZH forms with information about him upon dismissal to his former employee, fines have been introduced for violating this obligation. Its size is set at 50,000 rubles.

The same amount of the fine will need to be paid in a situation where an employee is applying for a retirement pension, and the company did not submit information about him to the Pension Fund within the established three-day period.

Tags: ReportingReporting for employees SZV-STAZH

Procedure for submitting SZV-STAZH, deadlines for submission

Information about the length of service is submitted by policyholders once a year - the report for the previous year must be submitted to the territorial office of the Pension Fund of the Russian Federation (for legal entities - at the place of registration, for individual entrepreneurs - at the place of residence) no later than March 1 of the following reporting year.

In 2021, March 1 coincides with Sunday, so the deadline for submitting the SZV-STAZH report for 2021 is postponed to the next working day - Monday, March 2, 2021 (PFR letter No. 08-19/19045 dated December 28, 2016).

In the middle of the year, the form can be submitted if the employee is assigned a pension - the deadline for submitting SZV-STAZH information for such an employee to the Pension Fund is within 3 days (calendar) from the date of his application to the employer.

Information is transmitted not only to the Pension Fund - when an employee is dismissed, the employer is obliged to provide him with information about his insurance record on the same day. And if an employee independently applies for such information, a copy of the SZV-STAZH should be provided to him within 5 days (calendar) from the date of the request (clause 4 of Article 11 of Law No. 27-FZ).

Read also: Is it necessary to take a zero SZV-INTERVIEW?

SZV-STAZH for the year is submitted exclusively electronically using the TKS, if the number of persons indicated in it is 25 or more people. If there are fewer insured people, reporting is allowed on paper. The paper form can be brought to the Pension Fund in person, or sent by mail in a valuable letter with an inventory and notification.

On the ]]>PFR website]]> free software is freely available, with which you can fill out SZV-STAZH information, check it for errors, print and upload documents.